Style Guide

The following are the PanSig Journal Submission Guidelines. A full copy of the guidelines can be download as a PDF from this link:

pansigjournal.org/files/pansig_guidelines_2017.pdf

or a as a Word document from here:

pansigjournal.org/files/pansig_guidelines_2017.docx

Below are the basic instructions for how to prepare your document. All of these instructions are taken from the style guides that are linked to at the top of this page.

If you are not sure about any of the formatting with the article please check the 6th Edition of the APA Publication Manual. Basic formatting information can be found on pages 228 – 230 of the style guide.

Your manuscript should include these sections:

  • Page 1: Title Page (this should also include the Authors’ bios.)
  • Page 2: Abstracts (in both English and Japanese.)
  • Page 3: Text of the manuscript
  • References: These should come at the end of the article
  • Appendices: Start each on a separate page

Note: Tables and figures should be included in the text of your manuscript not at the end. See below for more details about how to format tables and figures.

Word Limits

  • Your paper should be no longer than the word count of 4000 words, including the references but not including the Title, Abstracts, Author Bios, and Appendices.
  • The title of your paper should be no longer than 10 words long.
  • The author bio or bios should each be no longer than 50 words long.
  • The English abstract should be 150 words or less.
  • The Japanese abstract should be 400 ji (characters) or less.
  • Appendices should be no longer than 1/3 of the length of the total paper.

Page 1: Title & Author Information

The first page of the document should include:

  1. The title of the paper and a running head.
  2. The authors’ names and affiliations.
  3. A brief bio for each of the authors.

This page should start with a title followed by the running head. The running head is what will be printed on the top of the pages of the article. The running head should be a maximum of 50 characters long, including letters, numbers, spaces and punctuation, and should be a shortened version of the main title.

The next thing on this page is the authors’ information. This should be given in the following format:

Author (First Middle Last)
Affiliation in Italics
Email Address in Italics

A contact email only needs to be provided for the 1st author. (Note: The author’s name, affiliation, and email address should only be included in the supplementary file and not the file intended for peer review.)

Each author of the paper should have a brief bio of less than 50 words, including the email address. This should be written in the third person. Place a page break directly after the last author’s bio (make sure you use a page break and not the return key to make a new page).

Page 2: Abstracts

The second page page should include both the English and Japanese abstracts. The English abstract should be 150 words (or less) and the Japanese abstract should be 400 ji (or less). Please use Times or Times Roman, 12 point for the English and MS Mincho, 12 point for the Japanese. Use single line spacing for both abstracts.  The paragraphs in the abstract should not be indented, should be flush left, and should not be justified. You do not need to put a title above the English or the Japanese abstract and you should not include keywords on this page.

Put the title of your paper at the top of this page. Place a Page Break directly after the Japanese abstract.

PAGE 3: Your Article

This is where your article should start. Do not include the title again at the top of Page 3. Please do not use a header that says Introduction before the start of your 1st paragraph.

The article should use 12 point Times or Times New Roman and the paragraphs should be either one and a half line spacing or double spaced (either is acceptable). Do not include extra lines between paragraphs. Do not indent your paragraphs. Please note if you are unsure about how to format your document correctly you can use the Microsoft word version of the style guide as a template.

Formatting Details

All manuscripts to PanSIG Journal should be justified on the left side. The right side should be left “ragged.” Please insert only one space after a period or full stop at the end of sentences. Overall formatting for the document should follow the guidelines listed in the Publication Manual of the American Psychological Association (APA) 6th Edition. Do not indent your paragraphs, this causes problems when the articles are put into layout. Do not leave a space between paragraphs.

Title

The title should be in Title Case with the initial letter of each word capitalized, except for articles, prepositions, and conjunctions. Center the title and use bold-faced 14-point Times New Roman.

Headings

Each section of the text should be prefaced by an appropriate heading: Level 1, at the start of a major new section, Level 2, at the start of a main subsection, and Level 3 for a sub-subsection. Do not add numbers to any of the headings. All headings should be bold-faced do not use italics.

Center all Level 1 headings using normal typeface for the font. Left-justify all Level 2 headings. Level 2 headings should also be in both Bold and Italic typefont, this is different from the APA styleguide but makes it easier to put the papers into layout later. Level 3 headings should be indented (hit the “tab” key once only) from the left margin, and should be in 12 point bold font. For both Level 1 and Level 2 headings should be in title case. This means that you need to capitalize the initial letter of each word, except articles, prepositions, and conjunctions. Capitalize only the first letter of the Level 3 heading; do not capitalize any other words. End the Level 3 heading with a period. Immediately begin the text of the paragraph on the same line after the Level 3 heading. For more information about formatting headings please read below or consult page 62 of the APA 6th edition manual.

Tables and Figures

You need to include all of your tables and figures in the article itself as well as submit any figures you have used in your article as a supplementary file in their native format (e.g., Excel, jpg, png). These supplementary files should be clearly labeled (for example: 1st_authors_last_name_figure_1.jpg) and submitted with your paper. Limit the content of your tables to essential materials. If a figure does not add substantively to the understanding of the paper or duplicates other elements of the paper it should not be included. When tables are referred to in the text, refer to tables as (Table 1). Do not use words such as (See Table 1 below), since during the graphical layout process figures may appear elsewhere in the paper for reasons of space.

References

References cited in the text should follow the APA guidelines. References should be listed at the end of the main body of the text in alphabetical order by author last name. DO NOT format the spacing of this page using spaces or tabs, doing this will make it very difficult when putting the article into layout. For your submission the references should be left justified and there should NOT be a hanging indent, we will add this during the layout stage. DO NOT use the “return” key in the middle of a reference, this will cause it to be counted as two references when putting the article into layout (even if this causes the URL to be moved down onto the next line, these types of problems can be taken care of during the layout process). Also, do not add extra line returns between the entries in the reference section.

Appendices

Appendices go after the reference page. If your paper only has one appendix, label it “Appendix” (without quotes.) If there is more than one appendix, label them “Appendix A,” “Appendix B,” etc. (without quotes) in the order that each item appears in the paper. In the main text, you should refer to the Appendices by their labels.